DUTIES OF COUNCIL OFFICERSHere is a brief description of the duties of each council officer. All officers serve one-year terms (July 1-June 30) unless otherwise stated. For more details on each position, contact the current office holder or the grand knight.Grand Knight The grand knight is responsible for the overall welfare of the council. His duties include: presiding over council meetings; acting as an ex officio member of all committees; appointing the membership and program directors, and working with them on the selection of service program activities chairmen and membership recruitment teams and retention chairmen; convening officers for a monthly meeting; appointing special committees not mandated by the laws of the council; overseeing the proper exemplification of the First Degree; and, finally, making sure that all reports and reporting forms required by the state or Supreme Council offices are submitted on time. The grand knight also interacts with the financial secretary and treasurer to ensure the council is meeting its financial obligations to the Supreme and state councils, and others. The grand knight countersigns all orders drawn and signed by the financial secretary and all checks drawn and signed by the treasurer. He also reads the vouchers from the financial secretary of moneys paid to the treasurer and from the treasurer of moneys deposited in the bank. Deputy Grand Knight The deputy grand knight is the second in command in the local council. He assists the grand knight in the operation of council affairs and is responsible for any duties assigned to him by the grand knight. In the absence of the grand knight, the deputy grand knight presides at council meetings and functions as the grand knight would. In Huntley Chapter 11666, the deputy grand knight has traditionally been the membership director as well. Chancellor The chancellor assists the grand knight and deputy grand knight in the execution of their duties and takes charge of the council during the incapacity or extended absence of both. The chancellor has the important duty of strengthening the members’ interest in council activities. Recorder The recorder is responsible for keeping a record of all the actions of the council and maintains all correspondence of the council. Financial Secretary (three-year appointment) The financial secretary is appointed by the grand knight and trustees. His duties revolve around two key areas of council activities: financial records and membership records. The financial secretary collects and receives all moneys that come into the council from any source. He then turns that money over to the treasurer for deposit in the council account. He also compiles membership records. The financial secretary also is responsible for filing several reports with the state and Supreme offices, including the reporting of all membership/insurance transactions to the Supreme Council office. Treasurer (three-year term) The treasurer is the elected official in charge of handling all council funds. He receives money from the financial secretary and issues a receipt for such. He is also responsible for depositing all money in the proper council accounts and providing a voucher or certificate of deposit to the grand knight for each transaction. The treasurer is also responsible for issuing payments to the Supreme Council on all assessments made by it to the council and for all orders of the council. Finally, the treasurer is responsible for keeping accurate accounts of the monies in the general expense fund of the council and the amount of money in any special funds established by the council. He must be able to provide up-to- date records on these accounts to the grand knight, financial secretary or board of trustees. Lecturer The lecturer is appointed by the grand knight to provide suitable educational and entertaining programs under the “Good of the Order” section of the council meeting. The “Good of the Order” may include such items as speakers, presentations on special topics, etc. The lecturer is responsible for presenting the “Good of the Order’’ section at council meetings. The lecturer must be knowledgeable of all aspects of council programming in order to provide members with informative and entertaining programs. Advocate The advocate is the parliamentarian for the council. He need not be a member of the legal profession; however, he should be thoroughly familiar with all of the laws of the Order as stated in the “Charter, Constitution and Laws’’ and with the council by-laws. When a by-law is to be revised, the advocate serves as chairman of the revision committee. Warden The warden is responsible for supervising and maintaining all council property, except that which belongs to the financial secretary. He sets up the council chambers for meetings and degrees and appoints and supervises guards for ceremonial exemplifications. The warden should also oversee the inside and outside guards and make sure they are fulfilling the duties assigned to them. Inside/Outside Guards The guards attend the doors of the council chamber, checking on current membership cards before allowing entrance. Board of Trustees The board of trustees consists of the grand knight and three members elected by the council. Trustees supervise all financial business of the council. They serve as auditors for the semiannual audits and oversee the work of the financial secretary and treasurer. Trustees are elected for terms of three years, two years and one year. At each regular election, the position of each trustee will be voted upon, and the current three and two year trustees move on to become two- and one-year trustees, respectively. In our council, traditionally, the immediate past grand knight is suggested to run for the three-year trustee position so that the board of trustees consists of three past grand knights. |